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PRS Database Rollout Dates Confirmed: What England's Landlords Need to Know

By RentVault Team · Published 2026-09-09 · 7 min read

The government has confirmed every regional PRS Database registration date, each deadline and the annual £65 property fee. Here is what landlords need to prepare.

The government has now confirmed when landlords must join England's Private Rented Sector Database, how much registration will cost and what information the new service will require.

The “Register your rental property” service opens on 15 December 2026, beginning with properties in the West Midlands. The legal requirement then moves through England region by region until the final South West registration deadline on 14 November 2027.

Registration costs £65 per property, per year. Landlords must renew annually.

These are no longer provisional dates. Landlords can now identify the deadline for each property and prepare the documents the service will ask them to upload.

The confirmed regional timetable

The requirement is determined by the location of the rental property, not where its landlord lives. Each region receives a three-month window from the date its regulations commence:

West Midlands — 15 December 2026; register by 14 March 2027
East of England — 15 January 2027; register by 14 April 2027
East Midlands — 15 February 2027; register by 14 May 2027
South East — 15 March 2027; register by 14 June 2027
Yorkshire and Humber — 15 April 2027; register by 14 July 2027
North West — 15 May 2027; register by 14 August 2027
North East — 15 June 2027; register by 14 September 2027
London — 15 July 2027; register by 14 October 2027
South West — 15 August 2027; register by 14 November 2027

Councils can begin enforcement activity after a region's deadline passes. Although the legal deadlines are staggered, landlords can register properties from any English region once the service opens on 15 December 2026. That means a landlord with properties in several regions can choose to register them together rather than return to the service each month.

Who must register

The requirement applies to landlords of assured and regulated tenancies in England. The landlord must start and complete the process, even when a letting agent manages the property. An agent will be able to supply some information on the landlord's behalf, but legal responsibility remains with the landlord.

During the rollout, registration is required for properties that are currently let or become let. The government says unoccupied properties do not need to be registered yet. A later stage will require registration before an empty property is marketed, but landlords should wait for further guidance on that requirement.

The government also identifies an exemption for landlords of supported exempt accommodation as defined by section 12 of the Supported Housing (Regulatory Oversight) Act 2023.

What registration will cost

The fee is £65 for each property, payable annually. It is not one fee per landlord or portfolio. A landlord registering five properties should therefore budget £325 for the first year and the same amount for renewal at the current fee.

What information landlords need to prepare

The registration service will request information about both the landlord and the property. The government's published list includes:

Landlord or organisation identity and contact details
The property address, type, number of bedrooms and current occupancy
Ownership, superior-landlord and property-management details where applicable
The rent charged and payment frequency
Gas Safety Certificate information
Electrical safety information, including the current EICR where required
Energy Performance Certificate information and any relevant MEES exemption
HMO licensing information where applicable

The exact questions vary according to the landlord and property. Landlords should use the government's full information checklist rather than relying on a shortened summary.

What happens if a landlord misses the deadline

The government warns that landlords who fail to register risk being fined. The Renters' Rights Act also connects compliance with the database requirements to possession proceedings.

The precise legal effect is important. Section 90 of the Act generally prevents a court from making a possession order while the landlord is in breach of the relevant database requirement for that property. Grounds 7A and 14 are statutory exceptions. This is more accurate than saying that every Section 8 notice automatically becomes invalid as soon as a registration deadline is missed.

Registration should therefore be treated as a core legal obligation, not an optional directory listing.

What landlords should do now

There is no need to submit anything before the service opens, but there is enough confirmed information to prepare:

1. Record the deadline for every property

Use the property's region, especially where your home or business address is elsewhere. Portfolio landlords may prefer to register everything together from 15 December 2026.

2. Check landlord and ownership information

Confirm names, addresses, telephone numbers, email addresses and any company or charity registration details. If ownership or management arrangements are more complex, identify the relevant freeholder, superior landlord and property manager records now.

3. Audit each property's core facts

Check the address, property type, bedroom and occupancy information, tenancy status, rent amount and payment frequency.

4. Gather current certificates

Locate each property's Gas Safety Certificate, electrical safety documentation, EPC and HMO licence where applicable. Check expiry dates and resolve missing or outdated records before the regional deadline.

5. Budget for registration and renewal

Allow £65 per property each year at the current confirmed rate.

Track compliance deadlines with RentVault

RentVault stores each property's certificate details, expiry dates and compliance records in one place. Preparing those records now reduces the risk of discovering missing information during the three-month registration window.

Official sources: Government “Register your rental property” rollout guidance · Renters' Rights Act 2025, PRS Database provisions.